FNR: How to use the new funding eligibility widget

The new widget will give you instant feedback about your funding request. 

It is a two-step process. 

The first step of the process will check if your article if eligible for funding. After you complete this step, you will receive an email asking you to complete the second step of the process. Please check your email folders for this.

The second step of the process will require you to add additional information so the funding approval can be made.

First step: Complete the funding eligibility check

1. Enter your email address.

Please use the email address of the primary grantee to submit the funding request.

If you are not the primary grantee, you can still register the funding request on behalf of the primary grantee. 

2. Select your funder and grant

The grant details should display automatically as a dropdown menu when you select FNR as a funder. Select the grant(s) to continue.

If the grant displays as UNVERIFIED, please make sure you have selected the grant from the dropdown menu and that the email address matches the grant.

3. Choose your publication type:

The form only processes OA fees for articles in journals. If you select any other publication type, your funding request will not be processed and you will be redirected:

4. Select your journal

For transformative and gold open access journals the FNR will cover up to 2.500€. Only APCs, no other OA fees (e.g. page charges) are eligible. If the APC exceeds the funding cap, the full invoice will still be paid directly to the publisher through ChronosHub. The institution will thereafter receive an invoice from ChronosHub for the remaining amount.

If you choose a hybrid journal, a journal which is a combination of OA articles and paywalled articles, your funding request will not be processed and you will receive this message:

5. Select your license

The publishing license must be a CC BY 4.0 license.

If you choose a different type of license, you will receive this message:

6. Confirm peer review

7. Enter your funding acknowledgement

Your funding acknowledgement must include FNR and the grant ID:

8. Does your publication include a Rights Retention statement?

The Rights Retention Strategy (RRS) is a cOAlition S initiative to enable authors to retain the right to publish their work Open Access without embargo periods and remain compliant with their funder’s OA policies.

Authors are encouraged to add a Rights Retention Statement when submitting a manuscript: "This research was funded in whole, or in part, by the [<<Funder>>], grant reference [<<Grant number>>]. For the purpose of open access, and in fulfilment of the obligations arising from the grant agreement, the author has applied a Creative Commons Attribution 4.0 International (CC BY 4.0) license to any Author Accepted Manuscript version arising from this submission."

If you have not included a Rights Retention statement, you will still be able to proceed but will receive this message:

9. Upload your invoice and manuscript

We will need the invoice to make a payment if the article is eligible for funding. Please upload this in PDF format.
You can also add the publication file. This helps with adding the additional information in step 2.

When you are ready, please confirm and submit.

You will then receive an email asking you to complete the second step.

2. Second step: add article and invoice details.

1. Check your email

After you have completed the first step, you will receive an email inviting you to complete your request. Please click on 'Complete funding request'.

2. Add more details about the article.

Clicking on the link will take you to a page that requests you add more information about the article. If the article is already available online, you can add the DOI and the information will be filled automatically. Uploading the publication file will also fill out some of the information automatically.

3. Add details about the authors. 

Clicking on 'Add author' will take you to add more information. The corresponding author is required. Click on 'Add author'

One or more authors have an incomplete affiliation. You must add at least 1 Corresponding Author

All authors must have an email address. At least one author must be a grantee, so to save time you can always add the author who is the grantee or grantees. 

4. Double check the acknowledgement text, grant information and Rights Retention information you have already submitted.

Once you have checked the information, either save as draft or click next.

5. Double check the invoice information.

Our invoice scanner will have done most of the work! Please check this against the invoice you have submitted and adjust accordingly. If all ok, click next and submit.

6. Submit

Confirm that all the information you have supplied is correct and accurate. 

Then submit your funding request.

After you submit your funding request you will receive a notification letting you know if your funding request was successful. If the funding request is successful, the invoice will be paid.